The Five Advantages You Should Know About Fax to Email Service

Today, a large number of documents are sent in digital format than paper files. Organizations are also adopting an environmentally friendly approach and moving towards a paperless office. Fax technology has also progressed from physical machines to internet-based fax service. Let’s look at 5 advantages of fax to email service.

1. Save Money

Every business wants to reduce operating costs and increase profits. When you use internet-based fax service you don’t have to pay for expensive hardware or office supplies like paper, toners, dedicated fax line, and ongoing maintenance. Web-based fax service can help you save considerably over the course of the financial year.

The cash that could have been spent on maintaining fax machines and purchasing office supplies can be channeled elsewhere.

2. Manage Your Documents Easily

Fax to email service stores your documents (sent and received) in a cloud-based storage system. You can access these important documents from any place, any time, and any device. All you need is a working Internet connection.

Faxes downloaded are easy to manage in comparison to paper documentation. There are reduced chances of losing important faxes. Even if you lose important fax (received), you always have the option to get the document again from your fax account.

3. Send Faxes While on the Move

With traditional fax systems, you need to be at the office to send and receive faxes. With internet based fax service you can send and receive faxes from office, home and any place where you have a compatible device with an internet connection.

In fact, you can also send and receive faxes while on the move provided your device has a working internet connection.

4. Keep Your Faxes Private

When you use traditional fax systems you have to be careful about prying eyes while sending and receiving sensitive documents. If you are going to receive any document with sensitive information, you need to ensure any unwanted person is not near the fax machine. Also, you might be required to present near the fax machine while the document is transmitted.

With fax to email service, all faxes that you receive go to your email where they are stored securely. To access your faxes, all you need to do is log in to your email account and view them at your convenience. Since there is no paper trail, your faxes remain private.

5. Send Large Files over the Internet

You cannot send large files by regular email; there are file size limitations. This can be a problem for many businesses which need to send large files over the Internet. A web-based fax service allows businesses to send large files over the Internet.

Using web-based fax service, you can send large files from your office computer and also from your mobile devices.

Now that you know the benefits of using fax to email service, go for one for your business. Did we miss any important benefit of web-based fax service? Please feel free to leave your comments below.

 

RingLeader is one of the fastest growing VoIP-based communications providers offering SIP trunk phone service, communications suite, on-demand conferencing, crisis communication including fax to email service. For more information, visit https://ringleader.co/blog/.

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